Empowering New York’s Asian American Community Since 1989

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Executive Assistant

The Asian American Federation (AAF), founded in 1989, is New York City’s most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants. Our mission is to raise the influence and well-being of the pan-Asian American community through research, policy advocacy, public awareness, and nonprofit support.

In collaboration with 70 member and partner community-based organizations, we serve the interests of 1.7 million New Yorkers from 20 ethnic groups—diverse in language, culture, and religion—that make up New York’s Asian community, by providing expert research and unrelenting advocacy; working with lawmakers to change policies; and training Asian nonprofits to better serve their communities.

We fight to keep the pan-Asian American community visible and to ensure our needs are met, our contributions are valued, and our stories are told.

 

Overview:

Reporting to the Executive Director, the Executive Assistant will be responsible for providing high-level administrative, operational, and coordination support. The Executive Assistant will serve as the primary point of contact for the Executive Director and support communications between the Executive Director and the Board of Directors. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate will enjoy working in a fast-paced environment; have a passion for Asian immigrant justice issues; and be mission-driven, results-driven, and community-oriented.

 

Responsibilities:

  • Track and coordinate the Executive Director’s priorities, and manage the Executive Director’s internal and external calendars, including scheduling meetings and coordinating events
  • Participate in relationship-building communications on behalf of the Executive Director, with key stakeholders such as community partners, funders, etc.
  • Act as a point of contact between the Executive Director and the Board of Directors, supporting all communications, including scheduling all board and committee meetings, preparing memos, and creating board meeting packets
  • Liaise with members of the media and elected officials’ offices, scheduling interviews and meetings, and drafting quotes on behalf of the Executive Director as needed
  • Pull reports, data, and materials from across the organization for the Executive Director’s use
  • Track the timelines of various internal and external projects on the Executive Director’s behalf, to ensure that deadlines are met and goals accomplished
  • Provide comprehensive support to ensure effective responsiveness to internal and external requests and inquiries
  • Manage expense reports for the Executive Director’s expenses and other executive office expenses as needed
  • Provide note-taking and other support tasks for the Executive Director
  • Complete special projects as assigned
  • Complete other administrative and coordination duties as assigned

 

Qualifications:

  • Bachelor’s degree required
  • 2-3 years of experience providing support to a senior-level executive, preferably in a nonprofit environment
  • Experience interacting with a Board of Directors a plus
  • Strong interpersonal skills, with the ability to work with a diverse group of people
  • Ability to work effectively under pressure
  • Excellent written and verbal communication skills, with exceptional attention to detail
  • Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly
  • Ability to work both independently and collaboratively
  • Demonstrated good judgment, logic, and problem-solving skills, with the ability to discern which meetings should be prioritized to support the Executive Director’s and broader organization’s objectives
  • Ability to take initiative and “manage up” to move tasks forward, as well as anticipate the needs of others
  • Ability to maintain confidentiality and exhibit a high degree of tact, courtesy, professionalism, and diplomacy
  • Proficient in Microsoft Office Suite, G Suite, and Zoom
  • Demonstrated commitment to Asian American communities and AAF’s mission

 

Compensation: Salary is up to $60,000 per year, commensurate with experience. Comprehensive benefits package includes generous paid time off, health, dental, vision, life, and disability insurance, as well as a 403(b) plan.

 

To Apply: Please email cover letter, resume, and writing sample with [Last Name] Executive Assistant in the subject line to [email protected]. Applications will be reviewed on a rolling basis, and the position will begin immediately. No phone calls, please.