Empowering New York’s Asian American Community Since 1989

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Grants & Contracts Manager

The Asian American Federation (AAF), founded in 1989, is New York City’s most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants. Our mission is to raise the influence and well-being of the pan-Asian American community through research, policy advocacy, public awareness, and nonprofit support.

In collaboration with 70 member and partner community-based organizations, we serve the interests of 1.7 million New Yorkers from 20 ethnic groups—diverse in language, culture, and religion—that make up New York’s Asian community, by providing expert research and unrelenting advocacy; working with lawmakers to change policies; and training Asian nonprofits to better serve their communities.

We fight to keep the pan-Asian American community visible and to ensure our needs are met, our contributions are valued, and our stories are told.



We are seeking a full-time Grants & Contracts Manager to manage AAF’s contracts with city and state agencies, as well as grant awards from private funders. The Grants & Contracts Manager will manage the execution and compliance requirements of city and state contracts and grant awards.

The ideal candidate is someone with experience navigating the government contracting process, working with financial reports and budgeting, managing contract/grant expense tracking and reporting processes, and is extremely detail-oriented, with a passion for process improvement.

This person will report to the Deputy Director and work closely with the Finance Manager and Associate Director of Development & Communications.



  • Manage the execution of multiple city and state contracts, as well as the timely submission of budget modifications throughout the fiscal year
  • Track the reporting schedule for all contracts and grants, communicating and coordinating with the appropriate program staff to ensure the timely submission of financial and deliverables reports for reimbursement and successful execution of contract and grant requirements
  • Work with program staff to draft deliverables reports for contracts and grants as needed
  • Work closely with Development, Finance, and program staff to develop contract/proposal budgets and align them with annual program budgets
  • Coordinate with Finance and program staff to ensure contract/grant funds are properly allocated to program initiatives while ensuring no budgeted salary or expense is over-funded
  • Maintain contract and grants records and documentation, including deliverables reports, financial records, and supporting documentation
  • Ensure timely contract close-out, renewal, or extension by tracking the completion of all transactions related to deliverables and reporting
  • Manage all aspects of government contract audits, prepare requested documentation ahead of time and serve as a point person for all communications
  • Develop and implement a contracts and grants management system to support, improve, and enhance contract and grant reporting, internal reporting systems, and maintenance of historical records



  • Bachelor’s degree required
  • A minimum of 3 years of relevant experience with grants or contracts administration, including the management of financial reports
  • Experience with New York State and City contracts
  • An understanding of financial principles and basic Quickbooks knowledge
  • Strong financial management and analytical skills, with experience developing and monitoring budgets and financial reporting
  • Highly detail-oriented, with demonstrated ability to accurately track multiple grants and contracts concurrently
  • Excellent written and verbal communication skills
  • Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly
  • Superior relationship management skills, with the ability to work both independently and collaboratively
  • Fluency in an Asian language is a plus
  • Strong commitment to AAF’s mission and core values


Compensation:  Salary range is from $60,000 to $65,000 per year, commensurate with experience. Comprehensive benefits package includes generous paid time off, health, dental, vision, and life insurance, as well as a 403(b) plan.


To Apply: Please email cover letter and resume with [Last Name] Grants & Contracts Manager in the subject line to [email protected]. Applications will be reviewed on a rolling basis, and the position will begin by no later than November 15, 2021. No phone calls, please.